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Frequently Asked Questions (FAQ) and Answers about your Training

About the time and duration of your training

 

Q1)  What is the minimum number of training days to be completed?

 A1) The minimum number of training days to be completed is 60 working days as a requirement for your Boğaziçi-EE degree.


Q2) How many days of training may be completed in a company?

 A2) The minimum number of training days at one organization is 15 working days. The total of 60 days may not be completed at a single organization. A student must work at two ore more different companies.


Q3) What are the periods allowed for training?

 A3) Basically, you can work as a trainee in the summer and winter breaks. You are allowed to work neither in the fall and spring semesters nor in corresponding final examination periods. You can work as a trainee on weekdays and Saturdays, but not on Sundays. You cannot work on religious and national holidays.

 

Q4) Can I work as a trainee in the Summer School period?

 A4) Students taking only one course at the Summer School can work no more than 4 weekdays per week + Saturdays during that period. Students taking two courses at the Summer School can work no more than 3 weekdays per week + Saturdays. Students taking more than two courses in the Summer school can not work for training during that period.


About your training site/company

 

Q1) Where can I do my training?

 A1) The organizations employing at least one electrical engineer, manufacturing or designing electrical or electronic equipments or manufacturing other goods but having Electrical/Electronics Workshops or Labs, are acceptable for training. In addition, the software companies dealing with electronic, communication or control business are also acceptable. The subject of your training must be about electronic, communication or control.

 

Q2) Which organizations are not acceptable for training?

 A2) "The main objective of the Training is to provide the students with practical, technological, as well as managerial experience trough personal contact in engineering and industrial organizations". Therefore training at universities or at the scientific research labs is not acceptable. 

 

The training at small repair workshops (even if it employs an electrical engineer) is not acceptable.

 

The software companies dealing only with commercial and economic business are not acceptable.

   

Q3)  How can I find a suitable organization for training?

 

A3) Students can find a list of possible organizations in the department’s training billboard. Students can also find the training companies themselves.


Before you start your training:

 

Q1) What documents do I need to start the training?

A1) You must take the

 

a)“Training Certificate (Staj Sicil Formu) “ and a cover letter from the Engineering Dean’s Office.

 

b) The Training Booklet from the website of the Dean of Engineering of Boğaziçi University. No other format will be accepted.

 

c) The training completion form from the department’s training website.

 

d) Document certifying that you are insured by Boğaziçi University for your training. You must hand in this document to the organization where you will perform your training at the starting date of your training.

  

Q2) How do I obtain the insurance certification for training?

 A2) Fill in the training declaration form, and submit it to Prof. Dr.  Oğuzhan Çiçekoğlu by the starting date of the final examination period before your training. You will then obtain a document regarding your training which should be submitted to the university’s accounting office, “Hesap İşleri Müdürlüğü”. The accounting office will then issue a insurance certification document. This procedure should be initiated on the starting date of final exams before your training so that you obtain your insurance certification at the last day of the final exams.

 

Q3) What if I am late for submitting my training declaration form? How can I obtain my insurance certification document?

A3) Then you should again fill in the training declaration form, have it signed by Prof. Dr.  Oğuzhan Çiçekoğlu. Prof. Dr.  Oğuzhan Çiçekoğlu will also provide you with a document about your training, for you to transport to the university’s accounting office, “Hesap İşleri Müdürlüğü” in the Rector’s building. The accounting office will then provide you with the insurance certification document. The certification document must be handed in to your training site at the starting date of your training. Notice that you MUST obtain this document at least one working day BEFORE you start your training. Otherwise, your uninsured training days will NOT be valid.


What to do and consider during your training:

 

Q1) How do I fill in my training booklet?

A1) First of all, you have to realize that you are writing a DIARY, not a summary of a book or manual. Therefore, in the diary, you have to explain “WHAT YOU HAVE DONE” in a maximum of three sentences per day. Do not write one diary page per day. Make sure you include an account of several working days per page of the diary.

 

Note that you should give a detailed description of your work in your “GENERAL REPORT”. In other words, any description of theoretical and practical aspects of the work done should be in the “GENERAL REPORT” part of the training booklet. You may cite sections for your general report in your diary.

 

The diary part of your booklet should be written during your training. You may choose to write the general report later.

 

Do NOT summarize a manual or a book/data sheet /specification sheet neither in the diary part nor in the general report part of your training booklet.  

 

Evaluation of the training in the “GENERAL REPORT” part is another common mistake. You have to write such an evaluation in the “TRAINING EVALUATION FORM”. For other details you may refer to In-Service-Training By-Laws.

   

Q2) How long should be my GENERAL REPORT?

 A2) GENERAL REPORT in Microsoft Word format, there should be a minimum of 500 words for every 3 training days. Therefore

 

     --If you completed 15 training days, your GENERAL REPORT must be a minimum of 2500 words.

 

     --If you completed 20 training days, your GENERAL REPORT must be a minimum of 3500 words.

 

     --If you completed more than 20 training days, your GENERAL REPORT must be a minimum of 3500 words.

 

IMPORTANT NOTE: You MUST write your GENERAL REPORT in electronic format, and you must submit not only the printed version of your booklet but ALSO the electronic form (computer file) of your general report in Microsoft Word Format BEFORE you submit your training documents. The general report file must be sent to the email address: eetrainig@boun.edu.tr


Q3) What about the stamps (kaşe) and the approval signatures over the training documents?

 A3) The training certificate (staj sicil formu) and the training completion form must be signed and stamped. The first page and the weekly programs must also be signed and stamped. The other pages (diary) and working documentation (print-out, etc.) will not be signed and stamped. All stamps MUST be the company’s or institution’s stamp.

 

Q4) Can I hand in the training certificate personally together with other documents?

A4) Yes. But, it must be in a closed envelope and the envelope must be sealed at the training site.


What you should do after your training:


Q1) When is the deadline to hand the training documents in?

A1) The deadline to hand the training reports in is one calendar month after the beginning day of the following semester.


Q2) What happens if I cannot hand in until the deadline?

A2) The penalty is one day reduction from the training period for each day late. Definitely no excuses will be accepted!

 

Q3) Where do I have to hand my documents in?

A3) You have to hand in your documents to Prof. Dr.  Oğuzhan Çiçekoğlu.

 

Important Note about Submission: There is a LIST that you have to sign while submitting your documents. IF YOU DO NOT SIGN THIS LIST THEN, YOUR TRAINING WILL NOT BE EVALUATED. Therefore:

 

-- Do NOT submit your documents to someone else.

 

-- Do NOT submit your documents without signing the list.

 

-- Submit your documents personally. That is, do NOT slide them under the door; do NOT put them in the post-box of Prof. Dr.  Oğuzhan Çiçekoğlu in the secretariat.

  

Q4) What are the documents to hand in?

A4) You have to hand in:

 

-- The training booklet (staj defteri),

 

-- The training completion form (staj tamamlama formu), which must then be submitted to the university’s accounting office.

 

-- The training certificate (staj sicil formu). This certificate must be signed and stamped. It can be sent by the employer to the department, by post or may be handed to you in a sealed envelope.

 

-- The documentation about the work done (print-out of the programs, manuals that you have written, etc.)

   

Q5) Can I hand in the training certificate personally together with other documents?

 A5) Yes. But, it must be in a closed envelope and the envelope must be sealed at the training site.

 

Contact person for further information:

  

Q) Who is the person to ask further questions?

A) You can ask questions about training to Prof. Dr. Oğuzhan Çiçekoğlu. You can visit him during his office hours in Kare Blok, second floor. His telephone extension is 7366 and his e-mail address is cicekogl@boun.edu.tr.

 

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